ATD Board Connection_2022-01-23.pdf

 

 

April 2019 Board Minutes.pdf 

 

 

 

 

 

 

 

 

Board Meeting Minutes

April 29, 2019

 

 

 

                 

 

Date & Time: Monday, April 29, 2019 from 5:30 PM to 7:30 PM

Location: St. Dunstan's Episcopal Church 5635 E 71st St, Tulsa, OK 74136

 

Call Meeting to Order

        •      Meeting called to order by Betty Merritt at 5:49 pm

Roll Call

•       Roll Call performed by Betty Merritt      

•       Board members in attendance:

o   Betty Merritt, President

o   Joy Dyer, President Elect

o   Paula Hanger, Director of Finance

o   Marina Knoll, VP of Finance

o   Jeremiah Shaw, VP of Programs

o   BJ Glover, VP of Outreach and Volunteer Development

o   Susan Donnelly, VP of Communications

•       Betty Merritt declared a quorum present.

Administrative

• ·         Review 2019 Goals

Financial

•       Financial Reports for 2019 YTD Review

▪  BJ Glover Motion to move to credit union. Paula Hanger 2^nd, APPROVED

▪  Susan will send list of requirements to open the account.

•       Recommend to look into secure wifi hotspot for events for credit card security.

Membership

•       Proposal for a 6 month prepay for six programs. If we canceled, member could attend the following meeting.

▪  Jeremiah motioned, BJ 2^nd APPROVED

•       Create a member only section on website.

▪  Upload available presentations from speakers when available.

Community Connection

• ·         YTD Events
• o   Clothing Drive
• o   Donated Food
• o   Volunteer Shared Tree
• ·         Next Event Cristo Rey will be scheduled in volunteer in October.

Programs

• Programming Scheduled up to August.

·          Identify other possible venues for both monthly and biannual event.

·          Check on OKC Health Department Facility.  

Communications

·         Feedback on President’s Newsletter.

• ·         Contact List is on the site.

·         Finalize Marketing Plan for 2019

• ·         Social Media LinkedIn account created.

2019 Board Plans

·         Discuss board member terms.

• ·         The director of finance position will need to be filled the following year.

Adjourn Meeting

        •       Meeting adjourned by Merritt at 7:42 pm.

Year to Date Financials

DATE:	January 12, 2019
START TIME:	9:00 AM
END TIME:	2:45 PM
LOCATION:	Integris

Call to Order

COCATD January Board Meeting

Attendee Names

Betty Merritt, Joy Dryer, BJ Glover, Paula Hanger, Marina Knoll, Macy Garcia, Jeremiah Shaw, Susan Donnelly, Jodi Hinkle, Carrie Folger, Kyle Suchy, Michael Dickerson,

Attendees Not Present

o   NA

Approval of Previous Minutes

December Board Meeting minutes approved.

2018 Slate approved:

·         President: Betty Merritt, Integris

·         President-elect: Joy Dyer, OKC Thunder

·         VP Communications: Susan Donnelly, ODMHSAS

·         VP Finance: Paula Hanger, Moore Norman Technology Center

·         Director of Finance: Marina Knoll, INTEGRIS

·         VP Marketing: Marcy Garcia, Integris

·         VP Membership: Carrie Folger, Goodwill Industries

·         VP Programming: Jeremiah Shaw, Strata Leadership

·         VP Technology: Jodi Hinkle, Jodie Hinkle Design

·         Director of Technology: Michael Dickerson, ODMHSAS

·         VP of Outreach and Volunteer Development, BJ Glover, Learning Consultant

·         Past-President/Advisor: Kyle Suchy, OMES

Motions

·         The transition from PayPal to Wild Apricot (WA) for payment. – motioned, voted and approved immediately following the February meeting.

·         QuickBooks purchased, transitioning from excel to QB cloud software – motioned, voted and approved

·         First time member free (or it has been a while) – motioned, voted and approved

·         Model Tulsa’s registration model add student – motioned, voted and approved

·         Put sponsorship options on the website – motioned, voted and approved

·         Google Docs as COCATD repository – Motioned, Voted and approved

New Business - Actions taken or agreed to be taken

Coordinate one volunteer opportunity per quarter alternating between donation of time, money, or resource. Plan in place by 1/28/2019

Student Chapter Communication by 1/28/2019

Add student model to website

Add sponsor options on website

Add new corporate membership

President commitment to prepare a pre agenda for our monthly meeting.

Reestablish the PO Box by 1/28/2019

Create marketing and process for new members, including new attendee packet, and new member packet.

Create marketing literature on benefits of COCATD

Design 1st time cards

Revamp local mem brochure

Research new bank/credit union - March 11th

Conference Committee selected - by the Mid-year of 2019 - 6/30/2019

Gifting a book (learning resource) at each event.

Transition homepage to Homestead style.

Next Meeting

March 7, 2019, 5:30 PM

Adjournment

2:45 PM

VP Communications APPROVAL:	Susan Donnelly, January 25, 2019
President APPROVAL:	Betty Merritt, January 25, 2019

 

MEETING MINUTES

Call to Order

• §  COCATD December Board Meeting

• §  Attendee Names

• o   Brent Rempe, Betty Merritt, Lynn Knight, Kyle Suchy, Jodi Hinkle, Lisa DelCol, Marina Knoll, Beverly Glover, Macy Garcia

• §  Attendees Not Present

• o   Joy Dyer

Approval of Previous Minutes
10/23/2017 Quarterly Board Meeting minutes approved.

Motions
2018 Slate approved:

• ·       President: Brent Rempe, WEOKIE Credit Union

• ·       President-elect: Betty Merritt, INTEGRIS

• ·       VP Communications (Secretary): Marina Knoll, INTEGRIS

• ·       VP Finance (Treasurer): Paula Hanger, Moore Norman Technology Center

• ·       VP Marketing: Lynn Knight, Workday

• ·       VP Membership: Carrie Folger, Goodwill Industries

• ·       VP Programming: Joy Dyer, OKC Thunder

• ·       VP Technology: Jodi Hinkle, Sandridge Energy

• ·       Director of Technology: Macy Garcia, University of Central Oklahoma

• ·       Director at Large/Conference Committee: BJ Glover, Learning Consultant

• ·       Director at Large/Conference Committee: Lisa DelCol, OG&E

• ·       Past-President/Advisor: Kyle Suchy, Oklahoma Office of Management and Enterprise Service
  

New Business
Tech/Website working session:

• ·       Use tdhouston.org as model for website

• ·       6 core tabs for our website:

• 1.     Home

• 2.     About ATD OKC

• 3.     Membership

•                                                     i.     Prospective

•                                                    ii.     Existing

• 4.     Events/location

• 5.     Opportunities

• 6.     Sponsors

•                                                     i.     Consultant directory?
  

Other Business
Continue to use WildApricot for membership dues online payment compatibility

Adjournment

SECRETARY APPROVAL: (Signature & Date)

Marina Knoll 1/16/2018

 

DATE:	Thursday, Sept 20
TIME:	05:30 PM
LOCATION:	3520 NW 58th St A-100

MEETING MINUTES

Call to Order

• §  ATD Quarterly Board Meeting

• §  Attendee Names

• o   Macy Garcia, Betty Merritt, Kyle Suchy, Jodi Hinkle, Lisa DelCol, Marina Knoll, Joy Dyer, Beverly Glover

• §  Attendees Not Present

• o   Brent Rempe, Lynn Knight, Paula Hanger

Approval of Previous Minutes
No previous minutes

Reports
Betty/Macy - ALC Conference up to now

Finances – Paula provided Financial report

         

Motions

2019 Slate  Betty Proposed, Jodi seconded, board approved.

President – Betty Merritt

President Elect – Joy Dyer

Past President – Kyle Suchy

VP Finance – Marina Knoll

Director Finance – Paula Hanger

VP Technology – Jodi Hinkle

VP Membership – Carrie Folger

VP Talent Management/Volunteers – BJ Glover

VP Communication – Susan Donnelly

VP Programming – Jeremiah Shaw

Director Technology – Michael Dickerson

Buying of trail mix for swag bag

BJ proposed, Macy seconded, board approved

New Business
After hours gatherings i.e. brewery tours; Thunder night

Other Business
Board transparency – State of the Board report at member meetings

Meeting locations discussion

          Based on member survey – Two locations chosen for 2019

 

Adjournment

SECRETARY APPROVAL: (Signature & Date)Marina Knoll

09/20/2018

LOCATION:

Integris Human Resources

MEETING MINUTES 

Call to Order

§  ATD Board Meeting

§  Attendee Names

o  Betty Merritt, Marina Knoll, Macy Garcia, BJ Glover, Joy Dyer, Jodi Hinkle

§  Members Not Present

o  Carrie Folger, Paula Hanger, Kyle Suchy

 

Conference

●       SWAG

○       Stuffing party - BJ to plan

○       Trail mix ~$200

■       Motion

●       Macy moved to vote to approve trail mix

●       Betty seconded

●       All approved

○       BJ to order water bottles/labels

●       Food - Betty

○       Lunch - Ted’s

○       Breakfast - Panera

○       Snack - Panera

●       Sponsors

○       Committee lead - Jeremiah

○       Sponsor price sheet

○       Sponsor marketing flyer

○       Deadline for accepting sponsors - mid to late October

○       Printing

■       150 Programs - BJ to contact

■       Signs for each room and speaker - Macy

●       Speakers

○       Keynote

○       Breakouts (6 including keynote)

○       Rapid Fires (6) - TBD

■       Jodi - eLearning

○       Motion

■       BJ moved to vote to approve speakers

■       Macy seconded

■       All approve

●       Unconference

○       Come back to big room

○       At least 3 microphones

○       Put questions in a bowl during snack break

○       Plant questions/audience members

Other Business

●        Social Media

○       Set up new Facebook - Macy

○       Instagram

○       LinkedIn - Jodi

●       Joy to research locations for Conference Networking Event

●       Brent has resigned; Betty acting as Board President

●       Revamp monthly surveys

 

Adjournment

SECRETARY APPROVAL: (Signature & Date)

Marina Knoll 8/27/2018

MEETING MINUTES

Call to Order

• §  ATD Board Meeting
• §  Attendee Names
• o   Brent Rempe, Betty Merritt, Carrie Folger, BJ Glover, Macy Garcia, Marina Knoll
• §  Members Not Present
• o   Jodi Hinkle, Lisa DelCol, Joy Dyer, Paula Hangar, Kyle Suchy Lynn Knight

Reports

Conference

• ·       RFP Collection (Macy)
• ·       Collateral (Jodi/Macy)
• ·       SWAG (BJ) – pending logo

• ·       Other updates

Theme – Modern Art Theme

Registration opens end of May (tentative)

          Betty/Paula to set up payment process

CARE Discussion—Betty 

• ·       CARE requirements distributed/assigned to members

• Membership—Carrie
• • 35 joint members out of 79 total members
  • Email sent out to dormant members
•  Technology—Macy
• • Members only page ready for initiation
  • Macy and Marina to meet about Members Only Page
• Finance—Betty
• • Making transition to WildApricot payment system from PayPal
  • Transitioning to Gmail accounts for board members
  • Big orgs renewing employee memberships: OMES, OU
  • 31,000 down from 34,000
• Outreach—BJ
• • Macy or Betty will send Logo to BJ
  • CEO (Center for Employment Opportunities) will collect Men’s clothing
  • • BJ to send blurb to Macy
  • July 17 – ATD for high schoolers
  • • BJ to send details to Brent
• Communication—Marina
• • Marina will resend out Blogpost rotation schedule
  • Lisa’s blogpost in save-the-date email (send to Macy)

Motions

	Member
Early	Before Sept 1
Regular	Sept 1-Oct 31
Late	Nov 1 and after

See SWAG section

Other Business

New Board Member timeline (actionable goals)

          Carrie to put together timeline for timeline

Website How-To

Board Member Contacts (buddies)

Adjournment

SECRETARY APPROVAL: (Signature & Date)

Marina Knoll 5/22/2018

MEETING MINUTES

Call to Order

• §  ATD Quarterly Board Meeting
• §  Attendee Names
• o   Brent Rempe, Betty Merritt, Jodi Hinkle, Lisa DelCol, Marina Knoll, Joy Dyer, Carrie Folger, Paula Hanger, Macy Garcia, Kyle Suchy
• §  Members Not Present
• o   Lynn Knight, BJ Glover

Reports

• Membership—Carrie
• • New meeting location (NW Library) brought new faces to ATD
  • Currently 46 power members
• Technology—Jodi/Macy
• • See New Business section
  • Website looks GOOD!
• Programming—Joy
• • March--Amy Morgan--Self-Fulfilling Prophecy
  • April--Michael Dickerson
  • May--Donna Renda
  • Offer headshots or other benefits for speakers?
• Finance—Paula
• • Update on monthly fees
  • Upcoming expenses: WildApricot and Taxes
• Marketing--Brent on behalf of Lynn
• • Sponsoring luncheons, booth setup at lunch meetings
• Outreach—Brent on behalf of Beverly
• • Volunteer page on website--organizations that align with our mission
  • Interview apparel clothing drive
• Communication—Marina
• • Update on annual report
  • Monthly blog posts instead of newsletter--all board members to contribute (rotate)
• Conference—Lisa
• • Keynote feedback--Betsy Allen Manning leading
  • Online RFP forms for breakouts
  • Swag--BJ and Macy
• CARE--Brent & Betty
• • Submitted 2017 CARE package; will get score within next few weeks

Motions
Brent motioned to vote to approve budget. Lisa seconded that motion. All approved.

New Business

• Betty & Carrie to meet to go over online membership interface
• Carrie & Joy to produce power membership pamphlets/welcome packets
• Jodi & Macy to change login icon on website
• Jodi to add board page to about us page
• GoDaddy--change email links for board members
• Look into social media accounts (Twitter, Facebook, Instagram…)

Other Business

Brent/Kyle requested polling the Conference Committee members for their input on keynote candidates.       

Adjournment

SECRETARY APPROVAL: (Signature & Date)

Marina Knoll 2/27/2018

MEETING MINUTES

Call to Order

• §  ATD Quarterly Board Meeting
• §  Attendee Names
• o   Brent Rempe, Betty Merritt, Lynn Knight, Jodi Hinkle, Lisa DelCol, Marina Knoll, Joy Dyer, BJ Glover, Carrie Folger, Paula Hanger, Macy Garcia
• §  Members Not Present
• o   Kyle Suchy

Motions
Lynn—motioned to vote on approval of 2018 budget; BJ seconded the motion.

          Vote—all approved 2018 budget.

Lisa—motioned to nominate herself as VP of Conference Committee; BJ seconded the motion.

          Vote—all approved Lisa as VP of Conference Committee.

BJ—motioned to nominate herself as a “special projects VP” – VP of Outreach; Lisa seconded the motion.

          Vote—all approved BJ as VP of Outreach – roles/responsibilities to be written.

Brent—motioned to vote to raise price at door for nonregistered attendees to $35; BJ seconded the motion.

          Vote—tabled.

Betty—motioned to vote to raise non-member price to $25; no second (tabled).

New Business

•       Brent presented the operational plan for 2018
•      Assignment: each member will write at least 2 goals and a list of action items for themselves.
•       Betty presented 2018 budget plan; approved (see vote).

Other Business

•    Review of ATD bylaws, ATD Nat’l competency model, and board roles and responsibilities including fiduciary      responsibilities.
•    Review CARE requirements

         

Adjournment

SECRETARY APPROVAL: (Signature & Date)

Marina Knoll 1/23/2018